The Town of Bowden is currently seeking:
Legislative Admin Assistant / Office Administration & Finance Support
Position Title: Legislative Coordinator / Office Administration & Finance Support
Department: Administration
Reports To: Chief Administrative Officer (CAO)
Position Status: Full-Time Permanent
Location: Town of Bowden, Alberta
The Opportunity
The Town of Bowden is seeking a highly organized, professional, and customer-focused individual to join our administrative team as the Legislative Admin Assistant / Office Administration & Finance Support. This multifaceted position plays a key role in supporting municipal governance, legislative compliance, front-line customer service, records management, and financial administration. Reporting directly to the Chief Administrative Officer (CAO), the successful candidate will coordinate Council and committee meeting processes, provide executive administrative support, assist with financial operations, and contribute to the efficient delivery of municipal services. This position is ideal for an individual who enjoys working in a collaborative environment, demonstrates exceptional attention to detail, and is committed to serving the public.
Key Responsibilities
Legislative & Governance Support
- Prepare Council and Committee agendas, minutes, and meeting packages.
- Coordinate meeting schedules and provide legislative support to Council and administration.
- Maintain municipal bylaws, policies, resolutions, and official records.
- Ensure compliance with applicable municipal legislation, policies, and procedures.
- Manage records retention and document management systems.
- Assist with elections, public hearings, notices, and governance-related projects.
- Prepare correspondence, reports, and briefing materials for the CAO and Council.
Office Administration, including employee coverage for vacation or sick leave
- Provide reception and front-counter customer service.
- Respond to public inquiries and direct requests to appropriate departments.
Finance & Accounting Support
- Assist with accounts payable and accounts receivable functions.
- Assist with tax, utility, and general ledger administration.
- Support year-end audit preparation and financial reporting activities.
- All other duties as assigned by the CAO or CFO.
Qualifications
The ideal candidate will possess:
- Office administration or equivalent experience will be considered also.
- Minimum three (3) years of progressively responsible administrative experience, preferably in a municipal or public-sector environment.
- Experience preparing agendas, minutes, and legislative records.
- Understanding of municipal governance principles and legislation.
- Experience with accounts payable, accounts receivable, and general accounting.
- Advanced proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
- Experience with municipal software systems would be considered an asset.
- Excellent written, verbal, organizational, and interpersonal skills.
- Ability to handle confidential information with discretion and professionalism.
- Strong attention to detail and the ability to manage multiple priorities / deadlines.
Competencies
The successful candidate will demonstrate:
- Exceptional organizational and time-management skills.
- Commitment to customer service excellence.
- Sound judgment and problem-solving abilities.
- Initiative and the ability to work independently.
- Strong teamwork and collaboration skills.
- Accuracy, accountability, and professionalism.
- Adaptability in a dynamic municipal environment.
What We Offer
The Town of Bowden offers:
- Competitive hourly salary commensurate with qualifications and experience.
- Comprehensive benefits package.
- Participation in the Local Authorities Pension Plan (LAPP).
- Professional development and training opportunities.
- A positive and supportive team environment.
- Meaningful work that contributes directly to the community.
How to Apply
Interested candidates are invited to submit a cover letter and resume detailing their qualifications and experience. The Town of Bowden reserves the right to cancel extend or alter the posting as it sees fit. Applications will be accepted until the position is filled.
Please submit applications to: Chief Administrative Officer cao@bowden.ca
The Town of Bowden thanks all applicants for their interest; however, only those selected for an interview will be contacted. The Town of Bowden is committed to creating an inclusive and respectful workplace and welcomes applications from all qualified individuals.